N
Northwind
The client
Raj (marketing), Mia (sales), Dana (events)
Owns the launch. Sees the whole plan, every agency's dates and what's waiting on them, in its own Taskivities.
Solutions · Events & launches
The date doesn't move. The agent moves everything else.
The client and every agency keep their own Taskivities. The agent plans back from the big day, sends each team its part, and follows up every morning until doors open.
Who's on the launch
Each company runs its own Taskivities with its own people. The agent works across all of them.
B
Brightline Studio
Creative agency
Sam, Ines and Theo
Keeps its own Taskivities and its own other clients. Gets only its part of the launch, with dates, and logs its hours as it goes.
+
Venue, print and freelancers
Everyone else
Added as they're booked
Connect their own Taskivities, or add their people to yours. The agent plans across all of them the same way.
What the agent takes off your plate
The chasing that makes or breaks a launch: done every day, written down every time.
01
Plans back from the date
From the brief and the day it happens: tasks, owners, working days and what has to be ready before what.
02
Gives each team its part
Every task lands in the right company's Taskivities, assigned to the right person, with its date and what it waits on.
03
Does the morning round
Reads every open task on every instance and spots what's late, what's blocked and what's about to be.
04
Chases assets and approvals
Logos, copy sign-off, final files: it asks whoever owns them, marks them urgent and tells the team that's waiting.
05
Re-plans when things slip
It moves everything that depends on a late asset and tells everyone whose date changed, while there's still time.
06
Covers for people who are out
Someone's off sick the week before? Their task goes to someone on the same launch, with a note saying why.
Tell it what you're launching
Write it the way you'd brief an account manager. The agent turns it into a plan and sends it out.
Taskivities agent
Connected to 2 instances
Plan the Pulse 3.0 launch for Nov 30. Brightline does the booth copy, booth graphics and the launch video. We do the messaging, logos, sales deck, print and the run sheet. Nothing goes to print without final logos.
Done. The plan has 8 tasks over 11 working days, with the launch on Nov 30. I've sent Northwind 5 tasks and Brightline 3, and I'll check in every morning.
- Scheduled 8 tasks back from Nov 30, working days only
- Made booth graphics wait on the logo pack and the copy
- Assigned Raj, Mia and Dana at Northwind; Sam, Ines and Theo at Brightline
- Set a morning round and a Friday digest with the agency's hours
What your teams see
Nothing new to learn. The events lead sees the week on the board; the designer sees today on their phone, with the agent's note on top.
Northwind · Taskivities
N
Northwind
Live
P3
Pulse 3.0 launch
2 done · 7 not finished · 1 late
TodayWeekBoard
This weekNov 16 – 20
IM
My day
3 open today · Brightline Studio
TodayThu, Nov 19
Assigned to me
Booth graphics2
Banner proofs
Fjord Coffee moodboard
Social teaser set
B
Brightline StudionowTaskivities agent on Booth graphicsThe logo pack is in. Booth graphics can go ahead. New date: Nov 25.
A week with the agent
-
Mon · 8:30
Morning round
Reads every open task on both instances. The messaging doc is done early, so it tells Sam the booth copy can start.
-
Tue · 11:10
Spots a blocker
Ines comments that the logo files are the old version. The agent marks Raj's logo pack urgent and asks Raj for the vector files today.
-
Wed · 15:00
Re-plans the launch
The logos land a day late. Booth graphics and print each move a day, and Ines and Dana get their new dates straight away.
-
Thu · 8:05
Covers a sick day
Theo is out. The launch video goes to Sam, who's on the same launch, with a note saying why.
-
Fri · 16:30
Posts the digest
What got done, what moved and what's next, with the agency's hours from the tasks, ready for the client and for billing.
It gets smarter every launch
Taskivities keeps a history nobody can rewrite: when each task was planned, when it was done, who moved it and why. After every launch the agent compares the plan with what happened and writes what it learned into a playbook on the project. The next plan starts from there.
Tasks finished on their planned day
55%
Launch 1
64%
Launch 2
72%
Launch 3
79%
Launch 4
85%
Launch 5
90%
Launch 6
Illustration: how a team's plans firm up as the agent learns from each job.
playbook.md
Attached to Pulse 3.0 launch · updated by the Taskivities agent
# What I learned
- -Brightline turns copy round in a day. Design takes three.
- -Client approvals take a day longer than planned. Ask a day early.
- -Print needs final files 4 working days before the event.
- -Video edits slip when footage arrives after Tuesday.
- -Run sheets go through 3 rounds of changes. Start them a week out.
# Next plan starts from these.
Questions
Does every agency need Taskivities?
No. An agency can run its own Taskivities (it's free and open source) and keep its other clients there, or you can add their people to yours. The agent works across both.
What can the agent see?
Only what it's given. It signs in to each company's Taskivities as its own account, sees just the projects it's on there, and every change it makes is in the task history, marked as made by the agent.
What do people on the team have to do?
Nothing new. They get their tasks on their phone, tick them off and comment when something's stuck. The agent does the chasing and the re-planning.
What if the agent gets something wrong?
Anyone on the project can change it back. Nothing is ever deleted: dates move back, handovers reverse, and the history shows what happened and why.
Put your next launch on one plan.
Run Taskivities for your company, bring your agencies in, and let the agent keep everyone on the date.
Also for Construction and Manufacturing.